DAY OF COORDINATION 

What You Can Expect

Pre-Wedding

  • Unlimited emails, scheduled phone calls, support and guidance during business hours

  • Two pre-wedding consultations 

  • Marriage license guidance

  • Etiquette information

  • Contact all vendors hired by client 2 weeks prior to wedding date to confirm arrival/departure times as well as distributing timeline and layout

  • Final Planning Meeting 60 days prior to event to develop detailed day of timeline, floor plan, and rain plan for event. Client must provide all vendor contracts prior to meeting. Additional vendors hired past this time could be subject to an additional charge 

  • Follow up with any vendors on changes to the timeline or layout

  • Collection of finalized timeline, layouts and guest counts 2 weeks prior to event date (based on catering and venue timelines) 

  • Confirmation of transportation for wedding party and immediate family for wedding day

  • Coordination of 1 hour of rehearsal time prior to event date at selected venue (based on venue availability) 

The Wedding Day

  • Up to 8 Hours on-site with your coordinator

  • Timely set-up of décor prior to wedding party arrival (All decor should be discussed and approved by the planner at the final planning meeting. 

  • Examples include: Sign in table, gift table, favor table, escort cards, cake table, kids table, memory table, photos and candles throughout the venue. Must not exceed 2 hours.) Venue restrictions may apply 

  • Pinning of boutonnieres, bouquets and ensuring VIP’s receive flowers

  • Overseeing set up of ceremony and reception sites 

  • Overseeing all hired vendor production

  • Coordination of all vendors throughout ceremony, cocktail hour, and reception to ensure the agreed upon timeline is executed as planned 

  • Ensuring that the designated attendants have the wedding rings 

  • Directing the wedding party and family for photographs 

  • Bustling of the bride’s gown accordingly (if applicable of course!)

  • Distribution the final payment and gratuities to vendors on event day (if needed) 

  • Organization of exit and distribution of toss items to guests 

  • Arranging for the boxing of the remaining wedding desserts

  • Arranging of personal belongings to be placed accordingly

  • Assistance with loading gifts, decorations, and other personal items in vehicle of designated family contact 

  • One assistant for guest counts up to 75 people on event day

Day of facilitation Begins at $2100

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Need a little more or a little less hands on? check out our services below!

Full service planning

PARTIAL PLANNING

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©2020 by Amanda Claire and Company. All Rights Reserved.

Images courtesy of Gallivan Photo, Danielle Gillett Photography, Byron Roe Photography, Kimberly Kay Photography, Marina Koslow Photography, Ely Roberts Photography, Niki Rhodes Photograph[ahy, Anna Jon Photography, Kellianne Jordan Photography, Tony Gambino Photography

Video Courtesy of Mike Hiatt Media