Pre-Wedding

• Unlimited emails, scheduled phone calls, support and guidance during business hours

• Establishment of overall wedding budget throughout planning

• Planner to be present at top 3 venue choices

• Final venue choice consultation 

• Final venue contract review 

• Hotel lodging block contract review

• Recommendations and guidance of vendor hiring based on style and budget

• All hired vendor contract review

• Coordinating vendor payment schedules

• Assistance in ordering save-the-dates, wedding invitations and all printed materials

• Tracking of guest RSVP’s

• Coordination of Wedding favors

• Coordination of overall accommodations, guest transportation and child care

• Marriage license guidance

• Etiquette information

• Food and Beverage Management with hired catering company or in-house catering team

• Planner to be present at scheduled catering tasting    

• Contact all vendors hired by client 2 weeks prior to wedding date to confirm arrival/departure times, as well as, distribute timeline and layout

• Final Planning Meeting 60 days prior to event to develop detailed day of timeline, floor plan, and rain plan for event. Client must provide all vendor contracts prior to meeting. 

• Follow up with any vendors on changes to the timeline or layout

• Collection of finalized timeline, layouts and guest counts 2 weeks prior to event date (based on catering and venue timelines) 

• Confirmation of transportation for wedding party and immediate family for wedding day 

• Coordination of 1 hour of rehearsal time prior to event date at selected venue (based on venue availability) ​

 

The Wedding Day

• Timely set-up of décor prior to wedding party arrival (All decor should be discussed and approved by the planner at the final planning meeting). 

• Examples include: Sign in table, gift table, favor table, escort cards, cake table, kids table, memory table, photos and candles throughout the venue. Must not exceed 2 hours.)Venue restrictions may apply 

• Pinning of boutonnieres, bouquets and ensuring VIP’s receive flowers

• Overseeing set up of ceremony and reception sites 

• Overseeing all hired vendor production

• Coordination of all vendors throughout ceremony, cocktail hour, and reception to ensure the agreed upon timeline is executed as planned 

• Ensuring that the designated attendants have the wedding rings 

• Directing the wedding party and family for photographs 

• Bustling of the bride’s gown accordingly (if applicable of course!)

• Distribution the final payment and gratuities to vendors on event day (if needed) 

• Organization of exit and distribution of toss items to guests 

• Arranging for the boxing of the remaining wedding desserts

• Arranging of personal belongings to be placed accordingly

• Assistance with loading gifts, decorations, and other personal items in vehicle of designated family contact 

• One assistant for guest counts up to 75 people on event day.